Go to our website »

Jobs at RMGS, Inc.

LIESS - Student Support Coordinator

Location: Stennis, MS

Type: Full Time

Min. Experience: Mid Level

Minimum requirements for position

  • Currently hold a verifiable SECRET security clearance vetted through JPAS.
  • Proposed candidate must be able to read, write and speak English and Spanish with extensive experience interpreting in both languages at an advanced technical level.
  • Possess a valid MS state driver’s license.
  • Have or able to obtain and maintain a Commercial Driver’s License (CDL).
  • Be physically fit and able to work in an environment that is fast-paced while completing multiple tasks, and meeting stringent timelines.
  • Work alternate schedules to satisfy training requirements.
  • Ability to use proper grammar, punctuation/spelling to prepare letters/reports.
  • Write correspondence in military format, when necessary.
  • Cross train with other contracted positions to fill in during absences.
  • Proficient to perform data entry on IBM®-compatible computers utilizing current versions of Microsoft® Windows®, and Microsoft Office® applications like Access®, Excel®, Word®, PowerPoint® and other related programs.

 The Student Support Coordinator provides general administrative support to include serving as interpreter for Spanish speaking students, transportation of students, lodging coordination, record keeping, preparation of reports, scheduling and database management for the Naval Small Craft Instruction and Technical Training School (NAVSCIATTS) International Military Student Officer (IMSO).  This includes direct support of all International Military Students (IMS) in the areas of administration, socialization, cultural enrichment, transportation, recreation, logistical and customer support services for all IMS.

Essential Functions

  1. Provide specialized administrative support and coordination of logistic support activities.
  2. Serve as Interpreter for Spanish speaking students during non-duty hours.
  3. Maintain the personnel tracking matrix and ensure updates are entered in a timely manner.
  4. Responsible for the orientation, accountability, and issuance of security IDs for all students.
  5. Coordinate and schedule appointments for issuance of all students Common Access Cards (CACs).
  6. Coordinate and conduct Field Studies Program (FSP) events for all International Military Students (IMS), adjusting for annual throughput increase of 15% per fiscal year.
  7. Assist with the yearly FSP Budget for review by the IMSO and forward to NETSAFA and NAVY IPO for acceptance and implementation.
  8. Coordinate with course instructors to write, proofread and upload International Student Academic Reports (ISAR) to Security Cooperation Training Management System for individual IMS. Provide any additional remarks on students' participation in extracurricular and community affairs.
  9. Assist in the administration of English Comprehension Level (ECL) testing for IMSs and record and archive scores for placement in IMSs' files.
  10. Conduct pre-briefing for all IMS before departure to FSP activities to ensure they understand the objectives of the event. Brief escorts on their role and responsibilities ensuring they also understand the objective of the FSP and topics to be covered. Provide IMS with emergency and assistance phone numbers. Inform the appropriate funding claimancy representative of any significant changes involving participants, itinerary, or funding requirements.
  11. Provide technical support for programming dormitory doors and key cards.
  12. Maintain adequate inventory of office supplies, forms, and printed materials, and notifies the appropriate person for re-ordering.
  13. Gather all travel and medical records and other required documents from IMSs upon arrival. Checks passports/visas and compares with IMS International Travel Orders (ITO) for accuracy; notes any discrepancies. Escorts the IMS to their berthing assignment and demonstrate the proper function of room amenities such as safe, microwave and telephone. Provide IMSs with any necessary further instructions/guidance.
  14. Assist with locating and making venue reservations, in support of a 20% increase in Graduation Ceremonies and conducts all related supplementary duties for set-up and break-down , such as: arrangement of flags, chairs, lecterns, diplomas, and plaques; uploading PowerPoint of student photos to computer for use with projector and screen; ensures proper functioning of lectern digital display; and, transportation of students. Additional task may include filling the role of master of ceremony.
  15. Assist in creating FSP Schedule for each class, ensuring all cultural differences are reviewed and handled accordingly within the appropriate Chain of Command.
  16. Perform record keeping and database management and create a class roster for each class.
  17. Schedule the daily and weekly activities for IMS and ensure changes are promptly identified, to alleviate any discrepancies between scheduled activities and the Course of Instruction for the students.
  18. Coordinate all travel and lodging requirements for students attending FSP events located within a four hundred mile radius of NAVSCIATTS.
  19. Attend official command functions and social events to include evening and weekends as required.  Travels as required.
  20. Coordinate with Supply Department for collection/payment for student lodging at the end of each semester.
  21. Comply with Navy policy and procedures in the use and responsibility of U.S Government Fleet Fuel card program, per NAVSUPINST 4200.98A.
  22. Comply with policies and procedures as set forth in the corporations Handbook of Policy and Procedures.

Experience

Ability to communicate effectively, orally and in writing, and be detailed and accurate in performing all administrative and routine functions.

-Relocation is not included.

 “We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law."

 

Forward this Position
Recipient email address (one)
Your name
Your email address
Enter a message (optional)
Apply for this Position
* Required fields
First name*
Last name*
Email address*
Location *
Phone number*
Resume*

Attach resume as .pdf, .doc, or .docx (limit 2MB) or paste resume

Paste your resume here or attach resume file

Cover Letter*
Do you have a valid driver’s license?*
Do you have a valid Commercial Driver’s License?*
What’s your citizenship / employment eligibility?*
What’s your highest level of education completed?*
Are you 18 years of age or older?*
What languages do you speak fluently?*
Desired salary*
Earliest start date?*
Can you work weekends?*
Can you work evenings?*
What level of DoD security clearance do you currently possess? (This must be verifiable through JPAS)*
Do you currently possess a valid state driver's license?*
Do you currently possess or are you able to obtain and maintain a valid Commercial Driver's License (CDL) Class A?*
Are you able and willing to work alternate schedules to satisfy training requirements?*
Are you able to write correspondence in military format, when necessary?*
Are you able to read, write and speak both English and Spanish with extensive experience interpreting in both languages at an advanced technical level?*
How many years of general experience do you have for this position?*
Using the definitions below, please enter the choice that best describes your ability to speak Spanish fluently.
ADVANCED: Able to speak Spanish with a great deal of fluency, grammatical accuracy, precision of vocabulary and idiomatic phrases.
INTERMEDIATE: Able to speak Spanish to satisfy most survival needs and limited social demands.
NOVICE: Able to speak Spanish to satisfy immediate needs in a very limited capacity.
NONE: No ability to speak Spanish.*
Using the definitions below, please enter the choice that best describes your ability to read Spanish fluently.
ADVANCED: Able to read Spanish with a great deal of fluency, grammatical accuracy, precision of vocabulary and idiomatic phrases.
INTERMEDIATE: Able to read Spanish to satisfy most survival needs and limited social demands.
NOVICE: Able to read Spanish to satisfy immediate needs in a very limited capacity.
NONE: No ability to read Spanish.*
Select the answer that best describes your ability to write and translate fluently from Spanish to English and from English to Spanish.
ADVANCED: Able to write and translate Spanish to English and English to Spanish with a great deal of fluency, grammatical accuracy, precision of vocabulary and idiomatic phrases.
INTERMEDIATE: Able to write and translate Spanish to English and English to Spanish to satisfy most survival needs and limited social demands.
NOVICE: Able to write and translate Spanish to English and English to Spanish to satisfy immediate needs in a very limited capacity.
NONE: No ability to write and translate Spanish to English and English to Spanish.*
The following questions are entirely optional.
To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

YES, I HAVE A DISABILITY (or previously had a disability)
NO, I DON’T HAVE A DISABILITY
I DON’T WISH TO ANSWER

Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.


PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Human Check*