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Jobs at RMGS, Inc.

Accounts Payable

Location: Virginia Beach, VA

Type: Full Time

Min. Experience: Entry Level

Company Overview

RMGS is a US Service-Disabled Veteran-Owned Small Business (SDVOSB) focused on providing security, training, safety, logistics, technology, and consulting services to Federal, State, and local government clients worldwide.

Minimum requirements for position

  • 0 - 2 years' experience in accounting preferred.
  • Knowledge and understanding of government travel regulations (GSA, FTR, JTR)
  • Must be functional with MS Word, Excel, e-mail; able to learn to use Adobe Acrobat, and EchoSign software.
  • Must be proficient in Deltek CostPoint accounts payable, cash receipts and expense modules and processes
  • Must have reliable transportation.
  • Excellent planning and organizational skills.
  • High degree of accuracy and attention to detail.
  • Ability to handle a variety of tasks, despite numerous interruptions.
  • Ability to learn new processes, procedures, programs and software quickly, accurately and efficiently.
  • Ability to sit and use a computer constantly; occasionally move about the inside of an office; seldom to occasionally lift equipment, material or supplies weighing up to 25 pounds.
  • Ability to work effectively in a team environment.  Strongly self-motivated.
  • Strong organizational skills with the ability to manage time and multiple priorities to completion.  Problem solving skills with an ability to adapt to a rapidly changing environment.
  • Must be able to understand, review and submit reports, and work effectively with a broad range of people with a wide variety of skills and experience.
  • Must possess excellent verbal/written communication skills.
  • Must have excellent interpersonal skills and the ability to motivate staff and communicate clearly.
  • Must present professional demeanor and possess excellent skills with individuals at all levels of the organization.


This position is responsible for managing the Accounts Payable function and maintaining subcontract files for the company.

Essential Functions

  1. Manages Accounts Payable activities to include prepare and process payments accurately and on time.
  2. Posts all accounts payable invoices, subcontractor invoices, bills, and other expenses, verifying all invoices have been matched to the appropriate purchase order/contract or approved by VP or executive.
  3. Assist with compiling support for customer invoices.
  4. Process travel arrangement requests and approvals.  Send credit card authorization when required.  Act a liaison between RMGS Program Manager and travel agent for bookings and changes.
  5. Process and post cash receipts and maintain cash flow spreadsheets.
  6. Recommend and initiate cash disbursements based on cash flow and accounts payable aging.
  7. Maintain and update subcontractor files (to include but not limited to: active SC list, W-9, contact info, direct deposit).
  8. Produce subcontract agreements for direct labor as instructed by RMGS Program Manager.
  9. Produce purchase orders, upon approval, for materials and back office support.
  10. Maintains accurate records and filing system for easy retrieval of documents.
  11. Answers phones.
  12. Performs other duties as assigned.                                                                                                                  

- Relocation is not included.

 “We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law."

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ADVANCED: produce large, complex formal documents that include a table of contents, footnotes, endnotes, bookmarks, etc.; use and create graphic effects, and Macros.
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ADVANCED: use advanced techniques to analyze and manipulate data; automate some operations, manage Macro commands, create Excel applications.
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BEGINNER: work with data in worksheets, enter and correct data, modify a workbook, format a worksheet, and use printing functions.*
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